Request for Quote

a sales and distribution module

Overview

Request for Quote (RFQ) expedites the purchasing process by creating and submitting an RFQ to multiple prospective and existing SYSPRO suppliers, recording and tracking bids, and ultimately initiating a Blanket Purchase Order, Requisition, or standard Purchase Order from the successful bid.

The Request for Quote module is designed for companies that work with multiple suppliers of raw materials, sub-assemblies, or goods for resale. Request for Quote accelerates the purchasing process by allowing companies to submit a single request to multiple prospective and existing SYSPRO suppliers for bids. The request for quotes may be submitted by standard mail, fax, or email to theselected suppliers. The returned bids are captured into the RFQ module and reviewed. On approval, the accepted bids are converted into Blanket Purchase Order contracts, standard Purchase Orders, or Requisitions, which are then maintained in the Purchase Order module.

The RFQ module allows for informed purchasing decision-making. All RFQs are archived along with the bids received; improving visibility and controls over a company’s purchasing expenditures.

The Benefits of Request for Quote

  • Single entry point for multiple submissions
  • Submit to SYSPRO and non-SYSPRO suppliers
  • Generate RFQ for contracts about to expire
  • Capture all bids against RFQ
  • Review purchase history of item
  • Review all bids on a single screen
  • Review bid history by supplier or stock code
  • Obtain best prices and delivery options
  • Easy bid-approval process
  • Retain history of all bids per RFQ
  • Initiate contract from approved bid
  • Full query function with drill-down to detail lines, bids, and submitted suppliers

Request for Quote Features

  • Proactively generate RFQs to replace current contracts
  • View existing contract and P/O history from RFQ
  • View detailed inventory query from RFQ
  • Inventory stock code standard narrations are available for use in RFQ
  • Easily submit to multiple prospective and existing suppliers
  • Choose to submit via:
    • Integrated email
    • Fax
    • Printed mail
  • Make informed decisions for new purchasing sources
  • Compare prices and delivery schedules
  • Retain bid history for future analysis
  • RFQ Query
  • Available custom hyperlinks to SYSPRO
  • SYSPRO SmartLinks queries are available from RFQ
  • Efficient bid review and approval
  • Blanket P/O initiated from RFQ details
  • Attach P/O Additional text to RFQ line item
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