Purchase Orders

a sales and distribution module

Overview

SYSPRO Purchase Orders is an integral part of the organisation’s distribution and manufacturing functions. It enables the monitoring of the quality, accuracy, lead times and cost of purchases, while providing comprehensive supplier performance analysis.

The Benefits of Purchase Orders

  • Purchase approval workflow via the Requisition system for improved expenditure control
  • Requisition groups for approval levels and budgets
  • Fast conversion of approved requisitions to purchase orders
  • Multi-line purchase orders with the option of a different warehouse and due date per order line
  • Order line comments, as well as a notepad facility to record purchase requisition and purchase order notes
  • Multi-currency with fixed or current exchange rate per order
  • Copy facility for rapid processing of repeat orders
  • Blanket purchase orders with call-off
  • Original and revised dates retained for supplier performance tracking
  • Follow-up codes and dates to expedite purchases
  • Supplier stock code cross-referencing with pricing for streamlined processing
  • User-defined stationery formats for company- specific order documents
  • Detailed queries with graphical purchase order commitment
  • Receipt into inventory, directly into jobs and sales orders
  • Two-stage receipting for inspection items
  • Non-merchandise apportionment across all purchase order receipt lines
  • Goods Received Notes (GRN) facility for supplier invoice-to-order matching and variance reporting
  • XML export utility for electronic upload by suppliers

Purchase Orders Features

  • Manage the purchases of stocked and non-stocked items
  • Purchase in multiple units with user-defined conversion rates
  • Automatically include comments for each line item from inventory or manually enter comment lines
  • Place orders using current cost, last price paid or contract pricing
  • Analyse vendor performance for delivery, pricing and quality
  • Streamline purchasing with requisitions and authorisation procedures
  • Generate requisitions from customer back orders
  • Fax or email purchase order documents
  • Link purchase orders to sales order lines or work orders
  • Create customised purchase order and GRN stationery
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